1. Name
This club shall be called THE TRINITY AMATEUR FOOTBALL CLUB (Trinity AFC).

2. Objects
The object of the Club shall be to arrange Association Football matches and social activities for its members.

3. Definitions
In these rules…
”A.G.M.” shall mean the Annual General Meeting of the Club Members
”Club Premises” shall mean the grounds and pavilion used by the Club currently situated at Lime Meadow Avenue.
”Club Rules” shall mean these rules.
”General Meeting” shall mean an A.G.M. or an Extraordinary General Meeting.
”Licence” shall mean that licence defined in clause 10(l).
”Member” shall mean a duly qualified member of this Club as set out in clause 7 of these Rules, who has not resigned or been expelled.

4. Status of Rules
These Rules form a binding agreement between each Member of the Club.

5. Rules and Regulations
a) The Club shall have the status of an Affiliated Member Club of the Surrey County Football Association by virtue of its affiliation to the Surrey County Football Association Limited. The Rules and Regulations of the Surrey County Football Association and any league or competition to which the Club is entered for the time being shall be deemed to be incorporated into the Club Rules.

b) The Club shall abide by the Football Association’s Child Protection Policies and Procedures, Codes of Conduct and Equal Opportunities and Anti-Discrimination Policy.

c) No alteration in or addition to the Club Rules may be made except at a General Meeting. The Management Committee shall have the power to make bye-laws as required for the proper working of the Club. Notice of a proposed change of rule must be made in writing at least twenty one days before the date of the General Meeting in writing to the General Secretary and proposed and seconded by four current Members.

6. Colours
The traditional Club colours are blue & white shirts with blue shorts. Team socks are also blue.

7. Club Membership
a) The Members of the Club shall be those persons listed in the register of Members (the “Membership Register”), which shall be maintained by a Membership Secretary.

b) Any person desirous of joining the Club shall be nominated by two Members and elected by the Management Committee.

c) All Members are required to fill out a Membership Registration form (Appendix A) and sign a Code of Conduct form (Appendix B).

d) In the event of a Member’s resignation or expulsion, their name shall be removed from the Membership Register.

e) Representatives of visiting clubs are considered Honorary Members on the day of their visit.

f) A Member may bring guests to the Club Premises throughout the season, and that Member must be present at all times and is responsible for the conduct of their guests at all times.

8. Annual Membership Fee
a) Annual Membership Fee shall become due and payable by the first league game, subject to change at a General Meeting. After that date a surcharge may be levied at the Management Committee’s discretion for late payment. The term of membership shall expire on the date of the next occurring A.G.M. The membership categories are:

> Full Playing Member - £55 if paid in full prior to first league game; increased to £65 if paid beyond that date. Should players who played for the club the previous season, fail to pay their subscription by the 1st league game, they can be deemed unavailable for selection until they have paid and at the increased amount of £65 – this shall not be the case for new members who are new to the club. New members will then have a maximum of 3 matches to pay their subscription, and failure after this could then result in being rendered unavailable for selection until they have paid.
If a member has financial problems and seeks to pay in instalments, they shall be required to notify their relating manager or the Treasurer for consideration. If the request is deemed acceptable, the minimum instalment requirements shall be £20 per instalment.

b) The Management Committee shall have the power to vary the level of the Annual Membership Fee for Members joining on or after the First of November and have the power to deal with non payment as they see fit. Annual Membership Fees shall NOT be repayable.

c) All playing Members shall pay a Match Fee for each game in which they play, at a level subject to change at a General Meeting. Any player who fails to pay two match fees in succession, shall be deemed unavailable for selection until they have paid their outstanding debts.

9. Resignation and Expulsion
a) If, in the opinion of two thirds of those present at a Management Committee meeting, any Member is considered unsuitable for membership then such a Member may be expelled from the Club and barred from the Club Premises.

b) A Member shall cease to be a Member of the Club from the date on which he/she gives notice to the Management Committee of their resignation.
c) A Member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club property.

d) Any member who is involved in any violent incidents whilst representing the club and or on the club grounds, shall be liable to an immediate suspension and deemed unavailable for selection until the Management Committee decide on the appropiate disciplinary procedures.

10. Management Committee
a) The administration of the Club shall be vested in a Management Committee, to consist of a Chairman, General Secretary, Treasurer, Fixture Secretary, Managers of the teams and an Social secretary (fund raising), plus any other further roles deemed necessarily of which are to be voted upon in agreeance. Should a vacancy occur, the Management Committee has the power to co-opt Members to the vacant position. Members of the Management Committee shall form a quorum thereof.

b) Each member of the Management Committee, either elected or co-opted, shall hold office from the date of appointment until the next A.G.M. unless otherwise resolved at an Extraordinary General Meeting. One person may hold no more than two positions of Club Officer at any time. The Management Committee shall be responsible for the management of all the affairs of the Club, but subject to decisions made at a General Meeting. Unless otherwise stated in these Rules, decisions of the Management Committee shall be made by a simple majority of those attending the Management Committee meeting.

c) Decisions of the Management Committee at meetings shall be recorded in the minutes. These minutes will be maintained by the General Secretary.

d) The Chairman shall have the casting vote on all Committees. The Chairman and the General Secretary shall be ex-officio members of all Committees of the Club.

e) Any member of the Management Committee may call a meeting of the Management Committee by giving no less than seven days’ notice to all members of the Management Committee. The Management Committee should meet every month during the playing season, and not less than four times in a playing season.

f) Subject to Clause 9 c) an outgoing member of the Management Committee may be re-elected. Any vacancy on the Management Committee which arises between one A.G.M. and the next shall be filled by co-option of a Member proposed by one member of the remaining Management Committee and seconded by another and approved by a simple majority of the remaining Management Committee members.

g) The selection of teams is entrusted to the Managers, working within the club rules – the Management Committee may overrule a player’s selection if there are mitigating circumstances in force, and or if particular selections may provoke an undemocratic situation.
New players are illegible to be selected for the 1st XI with immediate effect – they must play at least one match at Reserve level before being considered for 1st XI selection, in fairness to existing members.
The Manager’s selection shall be based on merit, performance, availability and attendance of training, working in a democratic manner to ensure fairness is employed.
Players shall be expected to attend training regularly, or shall face the prospect of being dropped, or at worst non selection.
If any member has any issues with the selection policies, they should speak to their manager, and or bring it to the attention of the management committee failing that.

h) The promotion of social events is entrusted to the Social secretary as elected at the A.G.M.

i) The Management Committee shall have the power to elect honorary and non playing Members and to add to or subtract from the list of Life Vice Presidents and Vice Presidents.

j) Save as provided for in the Rules and Regulations of the Surrey County Football Association Ltd, the Management Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

11. Annual and Special General Meetings
a) An A.G.M. shall be held in each year to

> Receive a report from the Chairman of the activities of the Club over the past year
> Receive a report from the Treasurer of the Club’s finances over the past year
> Elect members of the Management Committee
> Elect captains for the forthcoming season (providing there are nominations)
> Consider any other business.

b) At least fourteen clear days notice shall be given in writing to the membership of any General Meeting together with an agenda showing the business to be discussed.

c) The AGM is to be held no later than the 20th August

d) The election of remaining captains not elected at the A.G.M. shall take place at Management Committee level.

e) The Treasurer will submit statements to the Management Committee upon request, and a yearly report at the AGM.

f) An Extraordinary General Meeting (EGM) may be called at any time by the Management Committee and shall be called within 28 days of the receipt by the General Secretary of a request in writing signed by not less than five Members stating the purposes for which the meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.

g) The Chairman, or in his / her absence a Member selected by the Management Committee, shall take the chair at a General Meeting. Each Member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairman of the meeting shall have a casting vote.

12. Club Finances
a) One or more bank accounts shall be opened with a bank approved by the Management Committee and maintained in the name of the Club (the “Club Account(s)”). Designated account signatories shall be the Chairman, the General Secretary, the Treasurer.. All monies payable to the Club shall be received by the Treasurer or a Member nominated by the Treasurer and deposited in a Club Account.

b) The assets of the Club (the “Club Property”) shall be applied only in furtherance of the Objects of the Club.

c) The limit of expenditure of Club funds for anything un-related to league fees and fines, without Management Committee approval shall not be more than Fifteen Pounds (£ 15.00)

d) Any member accruing a fine from the Surrey County Football Association Ltd, shall be notified in writing by the General Secretary, and the club shall pay the fine on behalf of the member with immediate effect, The member will then be liable to refunding the club within 14 days, failure to pay within that time could mean liability to facing a further penalty fine from the club itself. In severe cases the player shall be suspended from selection if their outstanding debt is not fulfilled, and shall not be reversed until the payment is met.

13. Ground, Facilities and kit
a) The Club and the Ground shall remain open for such hours as dictated by the OMWA.

b) Training tops shall be handed to designated playing members depending on their team selection and a deposit for the sum of £10 shall be requested. The deposit is refundable at the end of the season when the training tops are to be handed back.

a) Any member who loses or deliberately damages team kitwear, could be liable to paying for a replacement.

14. Dissolution
a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three quarters of the Members present.

b) The dissolution shall take effect from the date laid down in the resolution or immediately if no date is specified and the then current members of the Management Committee shall be responsible for the winding up of the assets and liabilities of the Club.
ALL PLAYERS WHO BECOME A MEMBER OF THIS CLUB MUST ABIDE BY THESE RULES